Dispute Resolution Policy
Dispute Resolution Policy
One of the core values of this company is Trust. ABX is dedicated to promoting a workplace where employees can express their concerns in an open forum. The Dispute Resolution Policy is an internal process designed to provide employees with a complete and impartial process to attempt to resolve work-related conflicts.
The Administrative Review pathway applies to all part-time and full-time employees. The Peer Review pathway is available to employees located in Ohio only.
Dispute Resolution Process
The company encourages you to resolve your concerns informally through your chain of command prior to using the formal avenue of the Dispute Resolution Process.
The Dispute Resolution Process has been designed with two separate pathways; the Administrative Review and the Peer Review. The goal in either pathway is to attempt a mutual resolve as quickly as possible.
If you wish to use the Dispute Resolution Process, you must inform Employee Relations within five (5) business days of your last discussion with management regarding your issue, but no later than 30 calendar days from the event or decision in dispute. You should submit your concern in writing on the Dispute Resolution Form to Employee Relations within five (5)business days of receiving the form. You will indicate your choice on the Dispute Resolution Form to use either the Administrative or Peer Review pathway.
When Employee Relations receives the written copy of your dispute, they will forward your concern to the appropriate level of management. Within five (5) business days after receiving your dispute, your manager at this level will meet with you. Your manager also may meet with any other people necessary to consider your dispute. Within five (5) businessdays after meeting with you, your manager/executive will contact you with a decision and will provide you with a written response. A copy of the written decision also will be forwarded to Employee Relations.
If you are not satisfied with the decision, youhave five (5) business days to ask Employee Relations to move your dispute forward to the next level. Within five (5) business days of receipt of your dispute, your department executive will contact you with a decision and send you a written response. A copy of the written decision also will be forwarded to Employee Relations.
If after the second level you are not satisfied with the decision, you have five (5) business daysto ask Employee Relations to move your dispute to the next level. Employee Relations will forward the complete file to the Vice President of Administration. Within five (5) business days of receipt of your dispute, the Vice President of Administration may meet with others he feels necessary and then issue a written decision to you. A copy of the written response also will be forwarded to Employee Relations. This is the final step of the process.
In this process, a five-member panel of ABX employees (one of which must be a manager) will review your dispute and make a recommendation.
A member of Employee Relations will facilitate the process and serve as an advisor (with no voting rights) to both you and the panel.
Within ten (10) business days of receiving your dispute and request for Peer Review, a meeting will be held with the Peer Review Panel. The panel will interview you and the manager. If necessary, they also may interview additional people with relevant information. The panel then will conduct a secret ballot to determine the majority opinion. Once the panel members have concluded the review process, they will forward their recommendation in a written response to the Vice President of Administration. The Vice President of Administration will consider the recommendation of the panel and make the final decision. The Vice President of Administration or his designee then will notify you of the final decision within five (5) business days of the Peer Review meeting.
Peer Review Panel Selection & Responsibilities
At all times during the Peer Review process, both in training and while serving on the Peer Review panel, members should exhibit objectivity and promote a positive attitude.
Peer Review panel candidate selection is made from a pool of volunteers consisting of managers and non-managers. To participate on the peer review panel, employees first must be recommended by their management and meet the following criteria:
The Senior Director of Human Resources or above then will interview each prospective panel member.
Selection of Panel Members
The employee who has asked for his dispute to be reviewed will select seven names from the pool of candidates, two management and five non-management. Two names will be eliminated from the panel and will serve as alternates. The panel must contain at least one manager and must not include a relative or co-worker you feel cannot be objective.
Peer Review Training
Once the peer review volunteers have been identified, training will be a core requirement. Areas to be covered in the training sessions are the corrective action process, confidentiality, the peer review process, the voting process, and the role of Employee Relations. The rules of peer review are: legal considerations, precedents, your right to privacy and confidentiality, the importance of focusing on what’s right, and understanding that ABX policy is paramount (even if the panel dislikes a policy or rule). The panel cannot rule in favor of an employee if the decision violates ABX policy. Training focuses on developing criticalskills for the role, including communication, group dynamics, and conflict management.
Each panel member will have equal voting rights in casting a vote on the dispute under review. All decisions must be by a majority vote. Once the majority of the peer review panel has made a decision, no member of the panel is permitted to withdraw his or her vote. Each decision will be documented in a written report. The documentation of the final decision, along with a written response, will be coordinated through Employee Relations.
Employees who serve on a peer review panel will be exposed to extremely sensitive and personal information. They must keep this information confidential. Any discussion of this information outside the panel will result in immediate removal from the panel and possibly termination of employment.
Employee Relations’ Role & Responsibility
Employee Relations will maintain a complete file of all formal disputes. This file will not be included in your personnel record.
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